SpaceOps 2004 Papers by Track
- Track 1
Sharing the Resources: Building and Utilizing Partnerships
- Track 2
Building the Operational System: Engineering and Technology in the Multi-Mission/Multi-Organization Era
- Track 3
Sharing the Mission Experience: Applying Lessons Learned for Future Benefits
- Track 4
Managing the Mission: Challenges for Managers in the Global Environment
- Track 5
Broadening the Scope, Narrowing the Gap: Pushing the Mission, Operation, and Operator Envelope
About Papers, Presentations, and Posters
Papers
Paper Formatting Instructions (MS Word)
Paper Template (MS Word)
Call for Papers (PDF, 350 KB)*
Paper Formatting Instructions
Papers should be a maximum of 10 pages including figures and bibliography.
- The page size should be 8.5" x 11" or A4 I.e. 21x29.7 cm, with at least 1" margins or 2.5 cm.
- Line spacing should be 1.5 lines and all paragraphs left justified always. The paper should have up to 5 parts, which in order are: Title, Authors' Names, Authors' Affiliations, Paper Text and References (optional). There should be a blank line between each of the 5 parts of the completed paper.
- The title should be centred and in bold font Arial 14 pt. Start with the presenting author's name, underlined, followed by the co-authors. Use superscripted symbols to distinguish authors with different affiliations.
- Start each affiliation on a new line, starting with the identifying symbol if there are multiple affiliations. Use an Arial 10 pt font.
- The body of the paper should be in Arial 10 pt. Do not use mathematical equations. The paper can contain figures. Greek letters, sub- and superscripts should be formatted as such. If necessary, you should include a reference list in the order they appear in the text. Indicate references with sequential numbers within square brackets. The references should start with the authors' names (initial first), followed by the standard abbreviation for the journal, volume number, starting page number and then the year in parentheses. For a book, the book’s title would replace the journal title, followed by the volume, page, and editor’s name, finishing with the publisher’s name, location, and the year in brackets.
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Presentations
Presentation Formatting Guidelines (MS Word)
Presentation Slots are 25 minutes each. Each author should plan on the following:
- 20 minute presentation
- 5 minute Question and Answer period
- Presentations should be MS PowerPoint / PC compatible (.ppt or .pps)
No special format is required. Please use common sense when organizing your material onto the viewgraphs (i.e. appropriate text size and spacing for visibility and readability).
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Posters
Poster Formatting Instructions (MS Word)
The presentation of posters facilitates one-on-one interaction between the presenter and the audience. Posters will be on view for the duration of the Poster Sessions (from 17:00 to 19:00 hours) on May 18th or May 19th. The poster set-up will start at 15:30 hours and all material should be removed by 19:30 hours the same day. Some poster presenters may also be selected to give oral presentation in the conference - if requested by the Technical Program Chair. Be prepared with a high-quality presentation package.
All posters will be required to conform to the requirements as follows.
Instructions for Preparing Posters
- The poster board surface allocated to each author measures approximately 36" high x 46" wide. Poster Boards are made of a soft material that accepts Velcro tape. A supply of Velcro tape will be available in the poster area for mounting your poster.
- Poster material must be prepared in advance and should be large enough to be viewed from a distance of one meter (approx. 3 feet). Each poster must have a label at the top that indicates the title of the paper, the name(s) of the author(s) and their affiliation(s). The size of the characters for the title should be at least 2.5 cm high (approx. 1 inch).
- Drawings and charts should be clear and simple.
- Authors are required to mount their material starting at 15:30 hours on the day of their presentation. The material should be removed by 19:30 hours the same day.
- Authors are expected to be at their poster during the assigned time periods.
A suggested arrangement for posters is illustrated below.
NOTE: Poster presenters can format their poster using PowerPoint slides (18 max) in order to easily present their poster in an oral forum, should they be called upon to do so by the Chair. Authors who are not formatting their poster using PowerPoint slides and who wish to be considered as a substitute for an oral presentation are requested to provide both a poster and a PowerPoint presentation package.
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Student Posters
Spots have opened up in the Tuesday and Wednesday night poster sessions, which are now available to student groups on a first-come, first-served basis.
Poster Content
- Poster content must be related to the conference topics, though not necessarily falling under a specific track.
- The subject must be related to the activities of the student group, and NOT to a university program or the work of an individual.
- The poster MUST NOT contain any form of commercial advertising.
Poster Layout
Posters must be prepared in accordance with the "Poster Formatting Instructions" available under the "Posters" section of this site.
Submitting a Poster
All posters must be screened for commercial content before being accepted for presentation. Please submit a draft of your poster in PowerPoint format to spaceops2004@space.gc.ca by April 30, 2004. Posters submitted after this date will not be considered for the poster sessions.
Registration
Individuals presenting a poster must register as students in order to attend the poster sessions.
Note: The material being presented will NOT be published in any documents related to SpaceOps 2004 or the SpaceOps organization.
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Important Dates
We ask you to provide your FINAL presentation package no later than March 12, 2004, at the following e-mail address – always indicate your access key in the subject line of your message to:
abstracts-spaceops2004@nrc.gc.ca
Preliminary presentation packages are due January 22, 2004. Please note that draft papers are not required with draft presentation packages, but rather with the final package, 12 March.
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Licensing Agreement
Licensing Authorization Form (MS Word)
SpaceOps 2004 Conference Organizers will publish submitted Abstracts, Presentation Packages and Papers through its Conference Website and Conference Proceedings (CD ROM). The American Institute of Aeronautics and Astronautics (AIAA) is the official publisher of the Conference Proceedings.
To ensure that your abstract, presentation package and/or paper are published, please complete and return to us by fax at (613) 993-7250, the licensing authorization form (MS Word format) by March 12, 2004.
Note: The CD ROM will contain an index of authors and all accepted abstracts, presentations and papers submitted to the SpaceOps 2004 Conference. Each fully registered delegate will receive a copy on site.
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Audio Visual and Presentation Support Guidelines
Audio Visual and Presentation Support Guidelines (MS Word)
Audio-Visual Equipment
All conference rooms will be equipped with the following:
- 1 large screen
- 1 LCD projector
- 1 laptop computer (PC) with CD-Rom
- 1 podium microphone
- 1 wireless lavalier microphone
- 1 laser pointer
- 1 overhead projector
Computer Presentation Guidelines
With 6 parallel presentation rooms being used during this conference, it is important to be prepared and to establish some consistency within each presentation.
In order to help us achieve our goal to have flawless presentation flow, please follow the following simple guidelines:
- No personal laptop or notebook computers will be allowed for oral presentations. Every presentation will be loaded to computers provided by the Congress organization.
- If you have made any modifications to your presentation, you can also provide a copy (see acceptable formats below) of your presentation upon registration and it will be loaded in advance for you on our server. This will ensure that all presentations are available at all times, in all conference rooms.
- Only the following formats will be accepted:
- Regular 3.5 in disk
- CD ROM
- 100 & 250 MB Zip disk
- USB Memory Stick
- Speakers who wish to do a computer presentation are required to meet, in the room where they will be presenting, before the beginning of the session in which their talk is scheduled. We will have Technical Support volunteers as well as audio-visual experts on hand to support you.
- Upon arrival, a technician will load your presentation on the Conference host computer(s), run through it, check it and will make a copy of it on the desktop. Staff will be available to help you display the presentation on screen.
- Only Microsoft PowerPoint (version 2000) presentations formatted for PC computers will be accepted. Please make sure that your file ends with a ".ppt" or ".pps".
- Please use only the Windows standard fonts.
- It will be easier if you build your presentation using XGA resolution (1024 x 768).
- Please name your file using the first letter of your first name, your family name, and presentation date as part of the file name. For example "fscott 0810.ppt".
- Please also bring a print out of your presentation when you visit the preparation room. It is strongly recommended to have overhead transparencies as backup.
Thank you for your cooperation in this matter.
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